What Should a Nanny Payroll Calculator Include?

Hiring a nanny is a wonderful way to ensure your children are cared for in the comfort of your own home but navigating the legal and financial obligations of employing a nanny in Australia can feel overwhelming. That’s where a nanny payroll calculator comes in.

While we won’t dive into the actual calculations in this article, we’ll outline what a good payroll calculator should include and why it’s important to get expert support when it comes to your nanny's pay.

If you need help calculating how much to pay your nanny, just get in touch with us.

What is a Nanny Payroll Calculator?

A nanny payroll calculator helps families estimate the total cost of employing a nanny. It typically factors in wages, tax, superannuation, and other entitlements so you can get a clearer picture of your budget and obligations as an employer.

But not all calculators are created equal — especially when it comes to something as personal and complex as employing a nanny in Australia.

Key Features to Look for in a Nanny Payroll Calculator

Here are the essential elements your nanny payroll calculator should cover:

1.   Gross vs Net Pay

It should help you understand the difference between what your nanny takes home (net) and what you actually pay (gross), including tax withheld on their behalf.

We always recommend that you negotiate an employment contract as a gross rate. You can’t control the amount of tax that a nanny will pay so negotiating it in gross, makes it fair to everyone

2.   Superannuation Contributions

By law, superannuation must be paid on top of your nanny’s wages. A calculator should include this mandatory contribution.

The current super rate is 11.5% but increasing to 12% from 1 July 2025.

3.   Leave Entitlements

Full-time and part-time nannies are entitled to paid annual leave, personal leave, and potentially other types of leave under the Fair Work Act. A good calculator will estimate the financial impact of these entitlements.

4.   Penalty Rates & Overtime

If your nanny works evenings, weekends or public holidays, you may need to pay penalty rates. The calculator should account for these scenarios.

Nannies are typically paid under the Miscellaneous Award in Australia and you can read more around the award here.

5.   PAYG Withholding & ATO Requirements

The calculator should factor in your tax obligations as an employer, including Pay As You Go (PAYG) withholding and any associated employer reporting.

Make sure you have the correct tax file declaration information for your nanny – are they claiming the tax free threshold, do they have a HELP loan?

6.   Fair Work Compliance

A trustworthy calculator will align with the current Miscellaneous Award, which covers most nannies in Australia. It should reflect minimum wage requirements and conditions under the award.

Why It’s Worth Getting Expert Help

While an online tool can give you a ballpark figure, it’s easy to miss key details or assume the wrong classification — especially if your nanny arrangement is unique (e.g., live-in, irregular hours, or casual work).

Getting it wrong could mean underpaying your nanny or failing to meet legal obligations — something no family wants.

That’s where expert nanny payroll providers like Pay The Nanny come in. We can make sure you’ve got all the correct information to calculate your nanny’s pay correctly.

Want a Quick Quote? Speak With Our Team.

At Pay The Nanny, we specialise in nanny payroll across Australia. Whether you’re hiring your first nanny or simply want to make sure you’re compliant, we’ll walk you through everything — from pay rates and entitlements to registration with the ATO.

Ready for a quick, accurate quote? Contact us today and we’ll do the maths for you.

Final Thoughts

A nanny payroll calculator can be a great starting point  but it shouldn’t be the end of your payroll planning. With ever-changing workplace laws and entitlements, expert advice goes a long way.

Let us take the stress out of nanny payroll, so you can focus on what matters most your family.